Band 3 Personal Secretary Ballymena( Temporary)

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a Band 3 personal secretary- temporary for 3 months initially in Ballymena. Location: Community Mental Health Team, Ballymena Organisation: Northern Health and Social Care Trust (NHSCT) Department: Mental Health Services Hours: Monday to Friday, 9:00am - 5:00pm Contract: Temporary, Full-Time Salary: Band 3 £12.31 per hour About the Role An exciting opportunity has arisen within the Northern Health and Social Care Trust for a motivated and professional Personal Secretary to join our Community Mental Health Team in Ballymena. The successful candidate will play a key role in providing confidential secretarial and administrative support to senior members of the team, ensuring the smooth and efficient running of day-to-day operations within this essential community service. Key Responsibilities Provide a comprehensive secretarial service to senior clinicians and management within the Mental Health Team Prepare correspondence, reports, and documentation to a high standard using Microsoft Office Take, transcribe, and distribute minutes of meetings accurately and promptly Manage electronic and paper diaries, scheduling appointments and coordinating team commitments Respond efficiently to telephone calls, emails, and visitor enquiries Support the collation and presentation of data, spreadsheets, and reports using MS Excel Maintain confidentiality in line with Trust policies and data protection standards Essential Criteria Option 1: 4 GCSEs (Grades A*-C) including English Language (or equivalent) At least 1 year's paid clerical experience in an office environment including Microsoft Office 1 years' experience of minute-taking (for certain roles) OR Option 2: English GCSE (Grades A*-C) or equivalent At least 2 years' paid clerical experience in an office environment including Microsoft Office 1 years' experience of minute-taking (for certain roles) Experience must include: Microsoft Office (Word, Excel, Outlook) Diary management (manual and electronic) Organisation and servicing of meetings Collating, inputting, and extracting data In addition, applicants must possess: RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent OR 1 years' experience in the use of ICT systems including word processing, spreadsheets, and email Skills and Knowledge Excellent communication and interpersonal skills Ability to prioritise workloads and meet tight deadlines Strong organisational and time management abilities Competent use of Microsoft Office applications Understanding of confidentiality, data management, and patient information governance Knowledge of Health and Social Care services and the role of a Personal Secretary What We Offer Be part of a supportive and friendly Mental Health administrative team Enjoy a Monday to Friday daytime schedule (9am-5pm) Work in a role that makes a positive difference to the lives of service users in your community Enhanced holiday rates after 12 weeks If you wish to apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for further information. Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made. Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence. For further details, visit: Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity Skills: Administration 5 GCSE's Minute Taking Personal Secretary secretary admin