HR Corporate Services Officer (Ref:116367)

Scotland Excel is continuing to experience a growing demand for our capability as a centre of procurement expertise for public sector, from local authorities across Scotland and other organisations in the public domain.

We are recruiting for a permanent Corporate Services Officer to support the HR function on a day-to-day basis. This role is similar to a HR Assistant, HR Advisor and HR Officer.

You will work very closely with the HR and Development Specialist and Corporate Services Manager to provide a very professional and efficient HR service to all our colleagues.

It is an exciting time to join the team as we progress with embedding our updated Colleague Journey and our Values in all aspect of that journey. We are also improving and digitalising a number of HR systems and processes.

We have three Corporate Services Officers within the Business Services team and while you will predominately support the HR function you will also support Finance and Office Services as required.

The right person will support a wide range of HR projects that bring transformational change or continuous improvement to the HR function. Complete daily tasks with efficiency and accuracy, lead on their own personal development. You must be a team player, an excellent communicator and have the ability to observe the need for confidentiality in dealing with work duties and data of a sensitive nature.

Principal Role

Work as a member of the Corporate Services Team to lead, support and provide a range of administrative and support services under the guidance of your line manager and the Corporate Services Manager. Maintain effective relationships with colleagues across Scotland Excel to gather their requirements for support and ensure services are delivered to a high standard and on time. Responsible for maintenance of a range of internal and external business support services and systems. Support the delivery of planning and monitoring services which ensure effective use of Scotland Excel’s financial and human resources. Maintain policies, procedures and processes which underpin the efficient delivery of finance, HR and learning and development services on behalf of the organisation. Liaise with Renfrewshire Council to ensure compliance with Human Resource and Financial regulations and accounting standards. Support the delivery of confidential administrative services and support as required to Scotland Excel’s Executive Management Team. Act as a first point of contact for general customer and elected member enquiries, ensuring that these are handled swiftly and effectively in line with Scotland Excel’s customer care focus.

Key Responsibilities

Daily management of the HR Enquiries inbox, responding to or escalating any internal or external enquiries e.g. absences, flexible working, leavers, training requests, retirements, all types of leave e.g. careers leave, and other general enquiries. Support the administration of the recruitment process to achieve efficient and cost-effective outcomes and to comply with the necessary recruitment processes as required. Support Recruitment Managers with any recruitment campaigns from start to finish i.e. a pre meeting with the recruitment manager to plan the campaign through to issuing a contract of employment. Being a key part of the onboarding process for all new colleagues, including conducting HR inductions for all new colleagues. Ensuring all data required for payroll purposes is processed accurately and on time. Supporting internal communications including the issue of colleague newsletters, updating and maintaining our intranet and you will be heavily involved in developing a new intranet platform. Completing daily, weekly, and monthly checklists e.g. annual declaration of interests, HR reporting, sending information to payroll etc. Ensuring all HR trackers and HR Hubs are kept up to date e.g. payroll and leave tracker, graduate hub. Assisting with any other employee relations; health and safety; equality, diversity and inclusion; as well as learning and development actions as required.

Desired Qualifications and Relevant Experience

Educated to SVQ 3 or equivalent qualification(s). A degree or professional qualification would be advantageous but not essential. Experience of human resources and finance/budgetary practices. Proficient in Microsoft Office applications and effective in the use of IT systems and data management.

Benefits of working for Scotland Excel

As well as a competitive salary, you will have:

Access to a defined benefits pension with Strathclyde Pension Fund. Current combined contribution of employee and employer varies depending on earnings but can be between 24-32% A generous holiday allowance of 33 days including public holidays. This increases on a sliding scale up to an additional ten days subject to length of service Flexible working opportunities including hybrid working and a nine-day fortnight Access to staff discounts through Vivup employee benefit platform Time off during office closure over Christmas and New Year (included in holiday allowance) Our commitment to employee engagement including regular corporate and team events as recently recognised by us retaining Gold Investors In People Award A wealth of training opportunities including from our own award-winning Academy

How to apply

To be considered for this post please click the link to be directed to our website to apply online.

Late applications will not be considered and all applicants must be able to prove they have the right to work in the UK.