Front Of House Receptionist

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

• Responsibility for the FoH function at Pascal Place
  
  
• Manage incoming calls into the business, transfer them to the appropriate person, message taking and ensuring callers are responded to appropriately
  
  
• Meet and greet all visitors into Pascal Place, ensure they are checked in and provide relevant guidance and a warm welcome
  
  
• Organisation of entry passes and staff ID cards
  
  • Issue visitor passes
    
  • Ensure there is always sufficient stock of activated passes each day
    
    
• Manage Pascal Reception inbox dealing with any enquiries efficiently and promptly
  
  
• Manage room schedules via Outlook Calendars , in particular working with L&D to provide sufficient space for intake and training days
  
  
• Work closely with IT to ensure all equipment for desks and meeting rooms is fully functional and ready for use
  
  
• Carry out daily checks of office cleaning reporting issues to the HOF and adding to the cleaners Comment Book
  
  
• Management of any on site vending machines – monitor stock levels & liaise with supplier on refills
  
  
• Order buffet lunches and deliver to relevant meeting rooms
  
  
• Order Milk and other food supplies weekly – 3 x a week
  
  
• Keep a log of all Reception purchases, manage and carry out cost comparisons
  
  
• Raise Purchase Orders for items purchased ie: Amazon, EOTM, Flowers, Stationary, Contractors
  
  
• Post duties, organise incoming post and frank outgoing mail each day
  
  
• Bind and laminate documents as & when required
  
  
• Organise Christmas tree and decorations each December
  
  
• Become a Fire Warden and First Aider to provide emergency assistance at front of house
  
  
• Assist HOF and Facilities Co-ordinator with ad hoc Tasks
  
  
• Provide cover for Bytes House for holidays/sickness
  
  
• Assist Bytes House FOH team with administration for regional offices – London, Portsmouth etc
  
  
• Contribute to regular Facilities meetings, submitting suggestions for improved Facilities function