Graduate/Trainee Bid Coordinator

We are seeking a motivated and proactive Graduate/Trainee Bid Coordinator to join our dynamic team. This entry-level role will be crucial in supporting the bid team throughout the entire bidding process. The Graduate/Trainee Bid Coordinator will assist in the preparation, submission, and management of bids and tenders, directly contributing to the successful delivery of key projects.

Key Responsibilities:

• Complete PQQ Forms: Assist with the completion of Pre-Qualification Questionnaire (PQQ) forms and address quality questions to ensure compliance with client expectations.
  
  
• Manage Inquiry Portals: Help manage various project inquiry portals and proactively search for new project opportunities aligned with Guildmore’s capabilities.
  
  
• Create Bid Summaries: Develop bid summaries for newly logged tenders, ensuring that key details are captured and ready for further action.
  
  
• Attend Bid/No-Bid Meetings: Participate in Bid/No-Bid meetings to assess the suitability of potential projects and provide input on project feasibility.
  
  
• Collaborate with Internal Teams: Work closely with the Pre-construction Manager, Project Managers, and Design Manager to gather information, understand project requirements, and ensure alignment with client expectations.
  
  
• Review Tender Documents: Assist in reviewing project documents, Invitations to Tender (ITT), and Employer’s Requirements to determine the scope of work and identify key scoring criteria.
  
  
• Framework Tendering: Support the team in participating in framework tendering processes, ensuring all relevant documentation is prepared and submitted as required.
  
  
• Maintain Bid Database: Establish and manage a comprehensive database of bid-related documents and templates, ensuring easy access and up-to-date information for future use.
  
  
• Develop Bid Proposals: Assist in the creation of well-organized, detailed, and persuasive bid proposals that effectively communicate Guildmore’s value proposition to clients.
  
  
• Create Visual Aids: Use software tools to create logistical diagrams, schedules, and other visual aids that are clear and engaging for bid presentations.
  
  
• Bid Document Review: Review bid documents for accuracy, ensuring compliance with regulatory standards, and verifying that they meet client requirements.
  
  
• Ensure Completeness of Submissions: Verify that all necessary forms, certifications, and attachments are included in the bid package before submission.
  
  
• Monitor Bid Progress: Track the status of active bids and engage in follow-up activities with clients and stakeholders to ensure timely responses and progress updates.
  
  Skills & Qualifications:
  
  
• A bachelor’s degree in business, construction management, marketing, or a related field.
  
  
• Strong attention to detail and ability to work with complex documents.
  
  
• Excellent written and verbal communication skills.
  
  
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
  
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  
  
• A proactive, enthusiastic attitude and eagerness to learn.
  
  
• Interest in pursuing a career in bid coordination and project management.
  
  In return, we provide a competitive salary and benefits package.
  
  Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage.
  With four specialised units—Construction, Facades & Cladding, Planned Works, and Land Development—we deliver bespoke solutions for clients and communities.
  
  As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive.
  
  Join our team and be part of something exceptional at Guildmore