The company is looking for a Purchasing Coordinator to work with an exciting, positive & dynamic team providing essential services, support and added value through their facilities & infrastructure to a number of leading Global Companies.
The role is centrally positioned in the day-to-day operations of the company, the Purchasing Coordinator will be responsible for coordinating, processing, and maintaining performance & compliance commercially and is the key link between our client's and departments.
The individual should have the ability to confidently administer, coordinate the company's purchasing system and implement and follow effectively the company's procedures and protocols, representing the company's interests, leading to continuous development and improvement. This is a varied role, and the successful candidate must be able to demonstrate an effective ability in purchasing and awareness, supported by a high standard in its application, administration, and communication. The company offers excellent personnel development opportunities within a great team environment.
Responsibilities:
*You will be responsible for Processing Purchasing & the associated administration.
*Facilitate the purchase of equipment, materials, and services, utilising established purchasing processes and guidelines.
*Working within the purchasing department ensuring on time delivery and availability of materials.
*Maintaining physical stock levels to ensure materials are in accordance with work scopes and maintain minimum stock levels.
*Communication with all departments and suppliers on a daily basis.
*Liaise with Technical & HSE departments for key project information to include but not limited to project requirements, project deadlines and material status.
*Attend daily meetings to review project progress, offering solutions if required to maintain company deadlines.
*Liaising with suppliers on a daily basis to discuss outstanding purchase orders and queries.
*Management of the purchasing department databases, ensuring that this information is correct at all times.
*Administer and adhere to company purchasing policies and standard operating procedures.
*Creation of purchase orders for suppliers, follow-up, and expedite as required.
*Assist internal stakeholders and employees with problems related to purchasing.
*Review invoices for correctness based on the purchase order, items ordered, terms and conditions. Resolve discrepancies, work with departments to ensure timely invoice approval and payment.
*Train personnel as necessary on systems and procedures, perform other duties as may be assigned.
*Troubleshoot and resolve problems relating to purchasing, delivery dates and all other matters.
*Build relationships with other departments within the company to ensure the efficient flow of data and information, in order to complete own tasks.
*Constantly assessing processes within the department and suggesting improvements.
*Management responsibility for office (non-stock) purchases.
*Lead the companies weekly meeting for dredging commitments.
*You will be part of the Purchasing team supporting and maintaining company systems & process compliance.
*Responsible for supporting continuous improvement within the systems and best value principles.
*Responsible for coordinating all purchasing related enquires & support auditing and quality initiatives.
*Deliver a Professional High Level of Output.
*Project Reporting & Supportive Administration.
*Ensure stakeholder's expectations are managed, communicated, and exceeded.
*Coordinate contractor compliance and control.
*Identify cost-saving opportunities.
Personal Specification:
*Previous experience in Purchasing & / or Business Administration.
*Proven ability to meet scheduled deadlines.
*Commercial awareness to achieve purchasing objectives.
*Ability to manage workload and time effectively and to work to strict timescales, have excellent process, quality, and administration skills.
*A strategic thinker, confident with the ability to effectively communicate persuasively with others, passing on information accurately and promptly.
*Data Input experience.
*Ability to coordinate.
*Compliance Driven.
*Good IT skills & Excel ability.
*Good organisational and communication skills.
*Demonstrate an ability to work in a team as a key member.
*Keen to accept responsibility and accountability.
Advantageous:
*Background in business administration & / or Purchasing.
*Supportive Qualifications / Training / Experience.
Other:
*Fixed 08.30 to 16.00hrs Monday to Friday.
*Paid Overtime Available - Subject to Authorisation / Company Requirements.
*Holidays, Bonus & Pension within any offer.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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