Admin Assistant

Job Title: Admin Assistant / Head of Reception (Legal Sector)

H & B Recruitment is thrilled to partner with a well-respected legal client based in Sunderland. We are seeking a motivated Admin Assistant / Head of Reception to provide essential administrative support to a dynamic legal team while overseeing the reception area. This is an excellent opportunity for someone looking to build a career in the legal sector.

Salary: £24,000 per annum
Location: Sunderland

Benefits:

• 24 days’ holiday plus bank holidays
  
  
• Pension contributions
  
  
• Professional development opportunities
  
  
• Health and wellbeing support
  
  Key Responsibilities for Admin Assistant:
  
  
• Provide comprehensive administrative support to maintain smooth operations within the legal department.
  
  
• Manage and oversee the reception area, ensuring a professional, welcoming environment.
  
  
• Be responsible for managing an unmanned reception, ensuring a seamless experience for visitors and clients.
  
  
• Process legal paperwork, draft non-legal correspondence, and prepare documents for review.
  
  
• Schedule meetings and appointments, manage calendars, and ensure timely filing of legal documents.
  
  
• Draft and send professional communications while maintaining confidentiality.
  
  
• Manage incoming and outgoing communications, keeping accurate records.
  
  
• Maintain organised, compliant, and up-to-date case files.
  
  
• Assist in preparing contracts, client care letters, and other essential legal documents.
  
  
• Update and maintain case management systems, ensuring data accuracy.
  
  Day-to-Day Responsibilities for Admin Assistant:
  
  
• Handle administrative tasks to support the legal team’s workflow.
  
  
• Oversee and organise the reception area, ensuring smooth operation in an unmanned setting.
  
  
• Organise, update, and ensure compliance for all legal documentation.
  
  
• Prepare materials for client meetings and submissions to external bodies.
  
  
• Communicate professionally with clients and colleagues to ensure a client-focused approach.
  
  
• Oversee office supplies, equipment, and general office support tasks.
  
  Additional Duties for Reception:
  
  
• Act as the primary point of contact for clients and visitors, providing professional assistance and information.
  
  
• Coordinate schedules, appointments, and meeting logistics for the legal team.
  
  
• Maintain accurate records in the internal case management system.
  
  
• Provide additional administrative support, including assistance with invoices or payment processing.
  
  Experience and Skills
  
  
• Minimum of 12 months in an administrative or reception role (legal or professional services preferred but not required).
  
  
• Exceptional organisational skills and meticulous attention to detail.
  
  
• Strong written and verbal communication skills with a focus on confidentiality.
  
  
• Proficiency in Microsoft Office (Word, Excel, Outlook).
  
  
• Self-motivated, able to manage responsibilities independently, and capable of collaborating within a team.
  
  We are committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive