Admin Assistant

Sunderland

1 year ago

Applications closed

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Graduate Recruitment Consultant/Trainee

Job Title: Admin Assistant / Head of Reception (Legal Sector)

H & B Recruitment is thrilled to partner with a well-respected legal client based in Sunderland. We are seeking a motivated Admin Assistant / Head of Reception to provide essential administrative support to a dynamic legal team while overseeing the reception area. This is an excellent opportunity for someone looking to build a career in the legal sector.

Salary: £24,000 per annum
Location: Sunderland

Benefits:

24 days’ holiday plus bank holidays
Pension contributions
Professional development opportunities
Health and wellbeing support

Key Responsibilities for Admin Assistant:
Provide comprehensive administrative support to maintain smooth operations within the legal department.
Manage and oversee the reception area, ensuring a professional, welcoming environment.
Be responsible for managing an unmanned reception, ensuring a seamless experience for visitors and clients.
Process legal paperwork, draft non-legal correspondence, and prepare documents for review.
Schedule meetings and appointments, manage calendars, and ensure timely filing of legal documents.
Draft and send professional communications while maintaining confidentiality.
Manage incoming and outgoing communications, keeping accurate records.
Maintain organised, compliant, and up-to-date case files.
Assist in preparing contracts, client care letters, and other essential legal documents.
Update and maintain case management systems, ensuring data accuracy.

Day-to-Day Responsibilities for Admin Assistant:
Handle administrative tasks to support the legal team’s workflow.
Oversee and organise the reception area, ensuring smooth operation in an unmanned setting.
Organise, update, and ensure compliance for all legal documentation.
Prepare materials for client meetings and submissions to external bodies.
Communicate professionally with clients and colleagues to ensure a client-focused approach.
Oversee office supplies, equipment, and general office support tasks.

Additional Duties for Reception:
Act as the primary point of contact for clients and visitors, providing professional assistance and information.
Coordinate schedules, appointments, and meeting logistics for the legal team.
Maintain accurate records in the internal case management system.
Provide additional administrative support, including assistance with invoices or payment processing.

Experience and Skills
Minimum of 12 months in an administrative or reception role (legal or professional services preferred but not required).
Exceptional organisational skills and meticulous attention to detail.
Strong written and verbal communication skills with a focus on confidentiality.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Self-motivated, able to manage responsibilities independently, and capable of collaborating within a team.

We are committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive

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