Finance and Business Support Executive

Southampton

4 months ago

Applications closed

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Job Title: Finance and Business Support Executive

Salary: 28-33K depending on experience

Join a growing recruitment agency at the heart of automation, engineering and construction.

MoveATech is a fast-growing recruitment agency launched in January 2025 by a group of industry experts immersed in the automation, construction, and engineering sectors. Backed by the VIQU Group, we’ve already surpassed expectations in our first year — and we’re just getting started.

To support our continued growth, we're now looking for a Finance and Business Support Executive to take ownership of our back office and support operations. This is a key role in ensuring our business runs smoothly behind the scenes — covering everything from contractor communication and timesheet management to invoice processing and finance liaison.

You’ll be working closely with our central Finance Team in Birmingham, and we’ll provide full training — so while experience in admin or finance is ideal, what matters most is your attention to detail, drive to learn, and ability to stay organised under pressure.

Key Responsibilities for our Finance and Business Support Executive position

Administration

Develop, document and maintain internal admin processes and workflows
Communicate with contractors and suppliers about new and upcoming assignments
Prepare onboarding documentation for contractors and suppliers
Prepare and send contractor and supplier contracts for signature
Book travel and accommodation for contractors
Monitor contract start and ends dates, ensuring these dates are reflected correctly on our internal timesheet system and internal database
Onboard contractors and clients onto our internal timesheet system
Upload and process weekly timesheets and expenses
Follow up with clients on outstanding timesheet approvals
Maintain accurate records of invoices received and those outstanding
Respond to daily queries from contractors and clients
Commercial and Compliance

Draft and send out client Terms of Business for review and signature
Conduct company credit checks on new clients or suppliers
Assist with completion of supplier forms and documentation for PSL (Preferred Supplier List) or framework applications
Maintain records of signed contracts and ensure they are easily accessible
Work with consultants to ensure all compliance documents are collected and up to date before placements are made
Finance

Receive and review monthly contractor invoices
Cross-check hours and rates on invoices with internal timesheet data
Liaise with contractors or suppliers to correct inaccurate invoices
Raise and send sales invoices to clients
Ensure client invoicing aligns with agreed payment schedules
Work closely with the Finance Team to ensure timely contractor payments
Track and reconcile incoming and outgoing payments
Manage credit control and follow up on overdue invoices
Prepare basic financial reports as required
What We’re Looking For

Highly organised and detail-oriented
Able to manage multiple tasks and deadlines
Process-driven and able to follow workflows accurately
Responsive to direction, with a proactive approach to completing assigned tasks
Strong written and verbal communication skills
Proactive problem-solver with a can-do attitude
Confident using Microsoft Suite
Able to travel to our Birmingham Head Office at least once a quarter
Nice to Have (But Not Essential)

Experience raising and sending invoices
Understanding of finance processes and reporting
Exposure to contract recruitment or working with contractors
Familiarity with timesheet systems and/or recruitment CRMs
Why Join MoveATech?

Be part of a growing company with big ambitions
Learn directly from industry experts and a supportive team
Gain exposure to both recruitment operations and finance
Work in a flexible environment with opportunities to grow your role
Modern office in the heart of Ocean Village
If you don’t tick every box but feel this Finance and Business Support Executive position sounds like the right opportunity for you, we’d love to hear from you. We value ambition, integrity, and a willingness to learn and we’ll support you every step of the way.

Please reach out to our Head of Talent, Melinda Queck for a confidential conversation about our Finance and Business Support Executive position

Email: or call (phone number removed)

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