HR Data Administrator

EQUANS is looking for a HR Data Administrator to join our team based at our office in Quorum Business Park on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package. 

Are you an accomplished administrator, who has experience within HR and is data savvy? If so, we're looking for a HR Data Administrator to support our shared services team to approximately 11, employees.

This role offers a fantastic opportunity for development and progression across all areas within our diverse, multinational organization.

As a member of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our team embraces a culture of flexibility, support and inclusivity where employee wellbeing and development is at the forefront of all we do.

This role offers you the chance to truly contribute to a multinational company thats pushing boundaries in creating a greener, more connected world. Working in our dynamic and buzzing office at Quorum Business Park, youll be part of a close-knit, supportive team that values flexibility, collaboration, and well-being. With top-notch amenities like restaurants, a gym, and excellent transport links, this is more than just a workplace its a place where you can thrive and make a real difference in shaping a greener, more connected world.

You will be responsible for all administration relating to compliance activities for new starters and existing employees for Equans UKBU. This role will engage with employees, line managers and HR Operational leads to ensure a quality and timely service delivery.

What will you deliver? 

Monitor and maintain the organisation hierarchy in Employee Services systems, ensuring line management and costing structures are aligned with current business structure.

Work with Employee Services Team Leads to ensure appropriate audit controls are in place, meeting EQUANS standards.
Coordinate the contractor process to ensure key data is captured in SAP.
Co-ordinate the Cost Distribution Process, working closely with the SSC Finance Team and Finance Business Partners to ensure that all costs are updated in SAP in time for the Payroll run.
Co-ordinate, build, test and communicate UKBU HR Operations reporting from SAP using Query Manager or SAP Ad-Hoc reporter; demonstrating subject matter expertise in such systems to train others in their use, schedule patch uploads and co-ordinate any post patch regression testing. 
Co-ordinate the authorisations process within Employee Services systems, ensuring employees have the appropriate and relevant access rights within the boundaries of Data Protection.
Work with the Business Change team to ensure contract mobilisations and demobilisations are updated in Employee Services systems in a timely manner.
Co-ordinate the month end Payroll Controls process to ensure timely payments are made to third parties and liaise with third parties in relation to the breakdown of such payments.
Provide support to the Team on Winshuttle activities such as building scripts and loading/verifying data. 
Lead the Annual Leave & Annual Salary Review upload processes, ensuring timely accurate delivery.
Appreciation of National Minimum Wage legislation and the impact on employees pay during the processing of National Minimum Wage uplifts. 
Ability to calculate salary and allowance payments when processing Annual Salary Reviews and Gender Pay Gap reporting. 
Co-ordinate audit activity for own work area, with timely monthly sign off.
Co-ordinate annual and monthly MI to ensure the business can make informed decisions. Identify and actively research options for digitalisation and improvements to current processes in line with EQUANS strategy.

What can we offer you? 

On offer is a competitive salary and benefits package, which includes; 

24 days annual leave(+ public holidays).

Life Cover equivalent to 1.5 timesannual salary.
Employee discount shopping schemes on major brands and retailers.
Gym membership discounts.
Cycle to work scheme.
Holiday purchase scheme.
2 corporate social responsibility days per year.
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
Attractive Employee Referral Rewards Scheme.
Access to our growing employee networks.
24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for? 

Experience of SAP, or similar, database and query language - Desirable.

HR & Payroll systems and development Desirable.
Understanding of TUPE regulations and procedures Desirable.
Lean experience at White Belt level as a minimum - Desirable.
Administrative experience - Essential.
Advanced skills and knowledge of Microsoft packages.
Knowledge of current GDPR.
Good technical knowledge of databases and query languages.
Analytical skills.
Problem solving.
Attention to detail.
Ability to prioritise and work with colleagues to deadlines.

Who are we? 

EQUANSis a world leader in energy services with nearly , employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. 

EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. 

EQUANS is a Bouygues group company. 

What's next? 

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. 

At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work. Youll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network. 

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements. 

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.