Accounts Assistant

About Skyports

Founded in 2018, Skyports is an Advanced Air Mobility company developing and operating landing infrastructure for the electric air taxi revolution, as well as using drones for a variety of business requirements.

Our business is comprised of two entities.

Skyports Drone Services where we use drone technology to enable businesses to develop their logistics, capture key data, and improve operational efficiency. We are active in the rural deliveries, survey, surveillance and maritime verticals.

Skyports Infrastructure where we play a critical role in the Urban Air Mobility ecosystem; designing, building, owning, and operating vertiports that enable eVTOL operators to take off and land in and around cities across the world.

We are positioned in a new industry where it has never been a more exciting time to be at the forefront of a modern, high-growth organisation.

Why work for Skyports

We work on the basis of trust and partnership here at Skyports. As a new and emerging business, we aim to support our team members where we can to make working life as fun, productive and engaging as possible. Joining our team, you can expect to benefit from:

· A fair market competitive salary · Unlimited holiday: we don’t put limits on success. · Statutory pension contributions · The opportunity to work with a business that is trying to make our world a better place to live. · A strong company culture. · Working on the forefront of new technologies

Role Description

We are seeking a detail-oriented Accounts Assistant to join our finance team. The ideal candidate will be responsible for supporting the company’s accounts payable and receivable processes, ensuring timely and accurate payment of purchase invoices, raising receivable invoices and maintaining excellent vendor relationships.

Key Responsibilities:

Accounts Payable –

· Review, verify and pay invoices in line with supplier payment terms.

· Obtain invoice approvals and accurately coding all transactions in the company ledgers.

· Maintain accurate records and relevant documentation relating to accounts payable.

· Reconcile supplier statements and resolve discrepancies.

· Monitor the Accounts Payables inbox, develop good relationships with our suppliers to resolve issues or queries professionally and efficiently.

· Process weekly and monthly payment runs for suppliers, subcontractors, consultants, and employees.

· Review, accurately code and process staff expenses for reimbursement.

· Monitor and review purchases made on the company credit cards and reconcile monthly.

· Assist with month-end closing activities related to accounts payable.

Accounts Receivables –

· Maintenance of the sales ledger, including:

· Raise sales invoices to required standards and narrative

· Check against client PO if relevant

· Review invoice and check with requester before sending

· Communication with the client to check progress through their AP and reiterating payment terms

· Issuing of client statements

· Checking receipts in bank accounts to remittance advice notes and posting to the accounts system

· Credit control to ensure debtors are paid to terms and communication with client and or invoice requester, where necessary

· Ensure credit notes are allocated correctly and timely in the accounts system

· Regular review and internal reporting of aged debtors

· Reconciliation of sales ledger to general ledger

· Collaborate with the operations team to ensure accurate and efficient raising and processing of invoices and payments.

Other duties –

· Assist with general queries from staff.

· Coordinate with the General Ledger Accountant in relation to prepayments, fixed assets and bank reconciliations.

· Support annual audit requirements by providing documentation and support as needed.

· Document processes using flow charts to help explain your contribution to the overall finance system.

· Identify opportunities and continuously improve processes to enhance efficiency and accuracy across the accounts function.

Requirements

Candidate Profile

The ideal person for this position will have the following experiences and attributes:

Qualifications

·       2+ years of experience in accounts department.

·       Proficiency in accounting software (e.g., Sage Intacct, QuickBooks, SAP, Oracle) and MS Office Suite, particularly Excel.

·       Strong attention to detail and accuracy.

·       Excellent organizational and time management skills.

·       Ability to work independently and as part of a team.

·       Strong communication skills, both verbal and written.

Preferred Skills:

• Knowledge of relevant accounting regulations and best practices.
• Experience with electronic invoicing and payment systems including Sage Intacct and Expensify.
• Familiarity with tax regulations related to purchase and sales specifically VAT.
• Track record of implementing process improvements and automation features.

Attributes

Problem Solving

Is able to demonstrate work related experience to solving complex problems and taking initiative.

Structured

Proficient at working to deadlines and creating well-structured word documents and presentations.

Communication

Excellent communication skills are essential. You will be working in a team that moves fast and decisions need to be communicated efficiently, effectively and with direction.