Administrator

Are you looking to progress your career by working on Britain’s biggest construction project?

Balfour Beatty VINCI is working with a range of organisations to design and build 90km West Midlands stretch of HS2 - Britain’s new high speed railway. Our work is essential to enable HS2 trains to travel between London and Birmingham. It’s an incredibly exciting time to join us - we’re at peak construction with work really ramping up on a broad range of assets including bridges, tunnels and viaducts. Plus you’d join 9,000 people across 72 nationalities working on this exciting section of HS2 across the region.

We currently have an exciting opportunity to join our team as a Competency Administrator within the Routewide Logistics. This role will be based on site in Kingsbury, Birmingham.

Role responsibilities;

• Site Access Management
  
  • Administer and oversee the Workforce Management system to ensure all workforce members have the necessary accreditation and induction to access BBV project sites.
    
  • Manage the registration and verification process for all personnel entering the site, ensuring compliance with industry standards and project-specific requirements.
    
  • Monitor and update access permissions, responding to requests from project teams and site managers.
    
    
• Industry Accreditation and Compliance
  
  • Verify and record all necessary industry accreditations for BBV workforce members, ensuring that all personnel are compliant with regulatory and project-specific standards.
    
  • Liaise with training providers and certification bodies to confirm the validity of accreditations and update records accordingly.
    
    
• Site Induction Administration
  
  • Coordinate and administer site inductions for all new personnel, ensuring that they receive the required information and training before accessing project sites.
    
  • Track and manage the completion of site inductions, maintaining accurate records within the Competency Administrator system.
    -Support the development and updating of induction materials as needed.
    
    
• Data Management and Reporting
  
  • Maintain accurate and up-to-date records within the Workforce Management system, ensuring data integrity and compliance with data protection regulations.
    
  • Generate and distribute regular reports on site access, workforce accreditations, and induction completion to project stakeholders.
    
  • Provide administrative support for audits and inspections related to workforce competency and site access.
    
    Experienced required
    
    
• Qualification in business administration, communication, IT or related field
  
  
• Working knowledge of Microsoft Office suite, Excel and Project in particular
  
  
• Proven experience in an administrative role, preferably within the construction, engineering, or infrastructure sectors.
  
  
• Familiarity with industry accreditation and competency frameworks (e.g., CSCS, CPCS).
  
  
• Experience administering cloud-based systems is highly desirable.
  
  
• Strong organisational and data management skills, with a keen attention to detail.
  
  
• Excellent communication skills, both written and verbal, with the ability to interact effectively with a wide range of stakeholders.
  
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  
  Please note candidates will need to have a current valid right to work in the UK to be considered for this role.
  
  Benefits of working with us
  
  • Flexible working available for some roles
  
  • Free parking
  
  • Travel allowance for eligible candidates
  
  • Family friendly leave policies
  
  • Excellent pension contributions
  
  • Health risk assessments
  
  • Access to employee assistance programmes
  
  • Access to annual flu vaccinations
  
  About Balfour Beatty VINCI
  
  Balfour Beatty VINCI is a long-established joint venture between two powerhouses for the delivery of critical infrastructure across rail, transport and other iconic projects in the UK and beyond. We started working together over 30 years ago to deliver the Channel Tunnel, as members of the TransManche Link consortium. In the Midlands, it is Balfour Beatty VINCI’s role to design and build the route, ready for tracks and signalling to be installed. Our work with HS2 Balfour Beatty VINCI have been awarded a 90km section of the HS2 project from Long Itchington in Warwickshire to the centre of Birmingham and then on to Handsacre in Staffordshire.
  
  Overall, we will be building the following across all our sites:
  
  • 9.3km of viaducts
  
  • 62 overbridges
  
  • 35 cuttings
  
  • 56 culverts
  
  • 62 embankments
  
  • 2 twin bore tunnels and 2 cut and cover tunnels
  
  • 28 underbridges and 11 underpasses
  
  Diversity and Inclusion
  
  Balfour Beatty VINCI (BBV) is delivering equal opportunities for everyone that is part of the team and for people that are yet to join us. We are an inclusive employer and welcome people from all backgrounds to come and join our team, including people with different physical abilities and neuro diversities. We are working to represent the communities Balfour Beatty VINCI works in through our workforce. We have embedded Equality, Diversity and Inclusivity (ED&I) Champions across our sites and are guided by strong accreditations that ensure we demonstrate our ability to support our people effectively. We care about being inclusive and that means we encourage applications from people with diverse set of backgrounds and experiences. BBV is a Disability Confident Leader and we welcome applications from candidates with a disability.
  
  Flexible working
  
  We recognise and respect that people work in different ways and we are open to discussing what flexibility you may need during the recruitment process, balanced against our project requirements