Administrator

We are looking for an Administrator to join WTW in Edinburgh on a 6 month minimum contract. This will be fully office based at Semple Street.

Time- 8.30am to 4.30pm (this can occasionally change to 9.00am to 5.00pm)

Prior to interview will consist of 3 Saville Assessments - Verbal Analysis, Numerical Analysis and Error checking

The Role.
You would be responsible for, but not limited to:

• Calendar management and communication
  
• Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
  
• Accurate/timely completion of timesheets and expenses
  
• Arranging travel, mailbox management (using initiative and with minimal intervention).
  
• Follow and comply with the internal Records Management systems
  
• File client materials in line with records management procedure
  
• Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material.
  
• Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting.
  
• Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup.
  
• Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting. Ensuring that you/your Consultants always follow and adhere to our Professional Excellence standards at all times.
  
• All aspects of visitor and client liaison, including welcoming visitors/clients, setting up meeting facilities, arranging for catering for meetings and daily office use, interacting with other departments such as Information Technology, Facilities etc.
  
  The Requirements:
  Technical skillset should include: advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams); and a good understanding of Excel, strong command of the English language, spelling and grammar; good level of numeracy; accurate typing/data entry efficiency
  
  Personal attributes should include:
  
• Ability to work as part of a team is key, you must be willing to actively participate and contribute and use your initiative to help
  
• Other busy Administrative team members
  
• You need to be a strong communicator, with clear written and oral communication skills
  
• The ability to be persistent and persuasive with colleagues at all levels within the business
  
• Strong customer service and client focused
  
• Solution focused
  
• Attention to detail
  
• The ability to handle sensitive information in an appropriate manner
  
• Excellent organisational skills, with the ability to estimate workload, prioritise and work to agreed timescales reliably
  
• Have a flexible approach in undertaking a variety of responsibilities, capable of handling and providing creative solutions to problems
  
  Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy