Bid Manager

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We are actively building diverse teams and welcome applications from everyone
Role: Bid Manager
Located: Northampton, Staines or London
Package: Competitive salary, bonus and additional company benefits
(Ricoh operate a vibrant working policy giving you flexible hybrid working options)
About Ricoh:
Ricoh is a global technology business. As a company born in print, we design and manufacture graphic solutions that transform communications. To keep up with the pace of change in the workplace, we have built an extensive portfolio of innovative, industry-leading digital services spanning everything from Cloud & IT infrastructure solutions to process automation tools.
Everything we do is designed to help individuals achieve fulfilment through work. Through technology, we make work smarter and more creative. Enabling people to lead purposeful working lives and organisations to become more productive, sustainable and profitable.
Find out more about Ricoh Today
What you will be doing
To lead bid activities and ensure all customer response requirements are provided on time to achieve a high success rate.

• To create, audit and despatch quality persuasive proposals to agreed deadlines
  
• To ensure that innovative, strategic and relevant offers are developed to increase the success rate
  
• Develop, review and improve processes, on an ongoing basis, to create quality proposal documents
  
• To ensure that proposals are in line with corporate branding and agreed styles
  
• Create access and availability for overall content through the proposal software system, working closely with the ‘Proposal Centre’
  
• Project manage each opportunity and co-ordinate immediate team members and 'virtual' staff, to secure quality content for opportunities to meet deadlines
  
• Ability/experience of using online customer portals to manage tenders
  
• Continuously ensure document content is updated to meet new company structure; legislation; procedures; products; solutions and policies, ensuring the Proposal Centre is kept informed
  
• Ensure opportunities are completed calmly and with integrity, are audited and have internal authority approval
  
• Ensure all KPI data and debrief information is correctly recorded and provided to internal stakeholders within the business where applicable
  
• Ensure that all ‘Back Office’ and Proposal Centre administration tasks are completed in a timely manner and provide transparent communication for all supported tenders
  
• Improve final response document through Buddy process, and providing support to all Bid Team members to meet deadlines
  
• Where necessary, provide pre and post submission support to the bid process
  
• Follow Team Spirit – Positive, Value & Respect, ultimately to be become ‘The Team of Choice’document through Buddy process, and providing support to all Bid Team members to meet deadlines
  You will ideally have:
  
• Experience in a successful Bid, Sales or Procurement function
  
• Degree or equivalent (i.e. business/finance/accounting/sales/marketing)
  
• APMP Foundation Accreditation, or understanding of the APMP bid methodology
  
• Ideally have knowledge of the IT/ Document Management Solutions Industry
  
• Good understanding of the bid processes in both the Public Sector and Commercial Sector, including portal experience
  
• Professional and confident in manner, and possessing excellent communication skills, demonstrating the ability to deal effectively with internal/external customers, peers, management and the wider business
  
• Ability to continually evaluate each opportunity throughout the process to ensure deliverables and protect our credibility
  
• Demonstrate leadership/project management skills and the ability to direct virtual teams to deliver mid-high value solutions
  
• Demonstrate the ability to balance business and commercial risks with the requirements of our customer’s and desire to win new business
  
• Excellent written and oral English skills with a good understanding of effective Bid writing
  
• Resilient and able to operate in a commercial environment, often working flexible hours to achieve deadlines, sharing responsibility
  
• Excellent time and priority management skills. A proven record of the ability to manage multiple opportunities at the same time
  
• Experience in contract management including legal, finance and commercial acumen
  
• Presentation skills – A confident and professional approach to building presentations and delivering to an internal customer audience
  
• IT literate – Must have advanced MS Word and MS Excel skills, also have a good IT capability to learn the use of other software packages such as our proposal software system Qvidian
  We are an equal opportunities employer
  We are open to discussing adjustments to the recruitment process if needed. No applicant or employee will be treated less favourably than another on the grounds of a protected characteristic which are defined as sex, sexual orientation, age, disability, gender reassignment, trade union membership or non-membership, marriage and civil partnership, pregnancy and maternity, race and religion or belief.
  Striving for inclusion and diversity isn’t just the right thing to do. Diverse approaches, perspectives and experiences make us more innovative, lead to better decisions and help us better understand the needs of our customers.
  To empower you to bring your full identity to work, we have employee-led affinity groups in LGBTQ+, gender and ethnicity that allow members to explore issues and challenges surrounding shared identities, experiences and beliefs.
  Click here to learn more about life at Ricoh