Workplace Services Lead

Portsmouth

10 months ago

Applications closed

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CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management, we are recruiting for a Workplace Services Lead Co-ordinator to join our team and deliver the Soft Facilities Management services located on the Estee Lauder Account.

The position is responsible for creating and maintaining environments to support productivity, efficiency and wellness in the workplace, ensuring the brilliant basics to keep the office operational are met. Our team are beholders to a series of service standards that reflect core behaviours that should be embodied in every interaction made and exceptional work and strong problem-solving skills are crucial to the role.

Key Responsibilities:

Lead, develop, manage, and motivate a high performing team to ensure services are delivered to the highest standards
Workplace Services include but are not limited to the daily operations, such as Workplace Coordination, Ticketing System, Data, Budgeting, Cleaning, Planting, Pest etc.
Work in collaboration with the Workplace Experience Lead Co-ordinator to drive a one team ethos and ensure all Workplace Services and Workplace Experience team members are trained, competent and confident across all disciplines
Manage internal and external guides and ensure they are updated in line with agreed frequencies and or changes
Manage project documents that promote issue-based problem solving and business impact to demonstrate clear value and purpose for change
Ensure services provided by CBRE and TikTok supply chain are delivered to the highest levels and managed against SLA’s and KPI’s
Review standard operating procedures and workflows to ensure continuous best practice, quality improvement and efficiencies are implemented
Maintain close relationship with client FTE’s and ensure we are working in partnership and expectations are met and exceeded
Provide weekly/monthly reports for all activities completed onsite, including but not limited to people updates, building occupancy, innovation and best practice, projects, events, etc
Issue all staff communication to building user groups in a timely manner and ensure updates on all workplace related activities are being met
Work with the internal Talent Resource Team on the recruitment and selection of new hires, ensuring top talent is attracted and a strong onboarding and training experience is delivered
Work closely with subject matter experts to engage and drive innovation, sustainability and best practice across all services delivered on site
Work closely with the Hard Services team to ensure the building is operating in the most efficient manner
Ensure the provision of healthy and safe working conditions which comply to both TikTok and CBRE’s H&S policy
Embrace CBRE and TikTok values and ways of working by providing an example for all team members
Must be operationally hands on to assist wider team during peak periods and work flexible hours from time to time
Perform other duties as assigned
Delivery of services shall be in line with the strategy set by TikTok and the Workplace Management Main Contact

Communication Skills:
Ability to comprehend and interpret instructions, short correspondence, and memos, and task clarifying questions to ensure understanding
Ability to respond to common inquiries or complaints in a prompt, customer focused manner
Ability to effectively present information to an internal department and/or large groups of employees

Person Specification:
Ability to work in a fast-paced environment
Ability to achieve business goals, with a concern for working well, surpassing standards of excellence and passion for challenges
Ability to work under pressure and draw on time management skills
Customer service focused
Strong problem-solving skills
Comfortable with and embracing of new technologies and digital tools
Conversant with Microsoft Office (Word, Excel, Outlook, PowerPoint)

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